Education Data Specialist

Achieve NJ Evaluation Guidelines & Resources


An effective teacher routinely uses data to drive instruction.  We teach a skill, assess our students on mastery, compile our data, analyze our data, and reteach- on an ongoing basis.  However, never before has data been such an integral part of education at the district level. For example, we have always received test scores for our students and schools.  We knew our general areas of strength, and where we needed to grow.  For the first time, we now get to see the exact question which led to this determination. With the detailed data that PARCC has released, we can not only identify the particular standard where we need to improve, but actually see the question that represented those findings.  This allows us to use data to drive instruction at the district, building, and grade level, as well as in each individual classroom.


We also compile our own data, through surveys, quizzes and tests. exit tickets, polls, and feedback forms which are sent to teachers and students.  When these data are utilized effectvely, they should lead the way to next steps- whether it be towards making a district decision, or how to re-teach a skill. Another example of in-house data we analyze is our teacher evaluation data from Danielson.  If we look at each building as a whole, administrators can now determine teachers who are particularly strong in each domain, and can turnkey trainings for other teachers who have that same component as a recommended area for growth.


When we receive results such as PARCC test score reports, we interpret data that are sent to us by The State.  However, most of these data originate right here in Hillside, and are sent to the state via our NJSMART submissions. These submissions provide the State with the data that are published in state reports, reported in our newspapers and school report cards, and used to evaluate our staff and determine funding. The Education Data Supervisor was hired in 2012 in response to the increase of educational data required for State reporting, and is direclty responsible for our student data submissions. 

One of the first responsibilities of this position was to investigate our graduation data for accuracy.  In 2011, we reported a graduation rate of 66%.  This was in part due to student accounts that were not correctly maintained in the NJSMART reporting system.  Our graduation rate for 2015 was 87%.  

Here is a summary of the reports we send to the State through the NJSMART reporting system.  Some reports are annual, others are submitted twice a year.  The SID and State Reports are updated continuously throughout the year, as students transfer in and out of the district.


This report obtains state-wide Student Identification numbers for all of our students (both in and out of district) so that all districts in New Jersey can better track our students’ progress and Active/Inactive statuses within districts.  This report includes basic demographic information such as school, ethnicity, and grade level. 


For this report, we submit information about participation in our Title I or ELL programs. This report also includes attendance records for all students, as well as whether or not our 8th grade students have passed the state mandated technology assessment.


This submission goes to NJSMART in the winter, in preparation for the spring assessment. This submission includes all students taking the test, proctors, each student’s reading and math teachers, testing sessions for all students, and any accommodations needed for each test.


This submission goes to NJSMART in January, in preparation for the spring ACCESS assessment for our English Language Learners (ELL).  2015-2016 was the first year our students took this assessment online.


This submission goes to the state in August, and includes all SGO, and evaluation scores for all instructional staff.  This report is finalized the following year, after mSGP results have been released.


This report goes to the state in August, and is actually a two-part submission.  The first includes all teachers' schedules, including state approved course codes for every class.  The second report includes all students’ schedules and grades, which are also tied to the specific course codes and sections.  Together, these submissions make an excel file of over 27,000 rows.  These data, combined with PARCC scores, are part of the algorithm used to determine Student Growth Percentiles, or mSGPs, which are now used as part of our teacher evaluation system as well.


If you have any questions or concerns about either interpreting data that we have received from the State, or data we send to the State, please do not hesitate to contact Kristy Weaver at (908) 352-7664 x6709 or via email at